Of these funds, 50 percent shall be held in reserve. The department is
authorized to submit a budget amendment no later than 30 days prior to
the first day of quarter three, in a format prescribed by the Department
of Management Services, to request the release of the remaining funds
pursuant to Chapter 216, Florida Statutes. The amount requested in the
budget amendment shall be limited to the department's projected
remaining expenditures, reduced by any unexpended funds from prior
releases. The Florida Digital Service shall provide project oversight in
accordance with section 282.0051 and 282.00515, Florida Statutes.
The funding release shall be supported by quarterly project status
reports, in a format prescribed by the Department of Management
Services, that provide a clear summary of overall project health. At a
minimum, the report shall include:
1. Planned versus actual expenditures for each quarter of the year with
a list of expenses relating to the project that have been paid to date
and a list of all categorical expenses that will be paid in the upcoming
release;
2. Project Schedule with milestone statuses;
3. The top five major risks;
4. The top five project issues; and
5. Project estimated cost at completion.
The quarterly reports shall be submitted to the Executive Office of the
Governor's Office of Policy and Budget, the chair of the Senate
Appropriations Committee, the chair of the House of Representatives
Budget Committee, and other designated project oversight entities for
the purpose of reviewing overall project performance.
The department is required to provide dedicated on-site support from
both the Department and Vendor to the State Agencies for User Acceptance
Testing and with all data validation. User Acceptance Testing cannot
conclude until, at a minimum, the following milestones have been
completed:
1. State Agencies are able to produce a General Ledger Trial Balance
Report in Florida PALM that reconciles to the ending balances from FLAIR
for each fund within the State Agency.
2. State Agencies are able to produce Schedule of Allotment Balance
Reports that properly reflect their Agencies' budgetary allotments with
the associated encumbrances, expenditures, and remaining balance.
3. State Agencies are able to verify all active contracts and grants
recorded in FLAIR can be converted to Florida PALM and the associated
encumbrances will be properly established.
4. State Agencies can verify all their active asset management records
recorded in FLAIR can be converted with the proper asset and
depreciation values established in Florida PALM and Users are able to
run property inventory reports that include attractive assets.
5. State Agencies are able to run their operational reports from Florida
PALM.
6. State Agencies are able to verify their critical business systems are
properly integrating with Florida PALM.
7. The Department of Management Services is able to verify the
integration with Florida PALM supports the year-end processes associated
with Purchase Orders and State Agencies are able to verify encumbrance
balances will update properly.
8. The Department of Management Services is able to verify the
integration between PeopleFirst and Florida PALM supports annual,
monthly, bi-monthly, and supplemental payroll processes.
9. The Department of Revenue is able to verify their receipt processing
on behalf of other state agencies is being recorded properly.
10. The department's Division of Accounting and Auditing is able to
verify the balances from the State Accounts in FLAIR have been properly
converted to Florida PALM and can be reconciled with the State's
budgetary system, LAS/PBS.
11. The department can verify Florida PALM is creating the proper files
for the budgetary certification forward and reversion processes.
2515 SPECIAL CATEGORIES
RISK MANAGEMENT INSURANCE
FROM INSURANCE REGULATORY TRUST
FUND . . . . . . . . . . . . . . . 14,572
2516 SPECIAL CATEGORIES
TRANSFER TO DEPARTMENT OF MANAGEMENT
SERVICES - HUMAN RESOURCES SERVICES
PURCHASED PER STATEWIDE CONTRACT
FROM GENERAL REVENUE FUND . . . . . 3,528